格格党

手机浏览器扫描二维码访问

Ⅴ Letter Writing Etiquette（第2页）

reen，”

（inUSA）.Again，“DearMs.Greeforfirst-timeletters.Asyoubeebetteratedwiththeperson，youuseapstylewhichistotypeinhisherproperhebypenandhandwritioshowlessformality.Followthisinformationwithtwolinespaces.

■BodyText

&styleistowritelettersiionalamanneraspossible.Lohedayswhereletterswerewrittentosoundmoreformalioelevateyourlevelofedudprofessionalism.Avoidphrasessuchas“Pursuantto”

or“Pleasefiickwiththesamephrasesyouuseinbusiion.Somanypeoplearenowusingasandraletter:beginandendalldehpositiveandcordialses;sahemiddle，writetheatioovey.Separateeachparagraphofthebodytextwithtwolinespaces.

■g

Youdtheletterwithacordialphraseyouarefortableusing—Love，Siruly，Yards—followedbyaa.Dependingohebottomofthesheet，allowfourtofivelinesspacesfnature.

■SignatureLines

&hefullhepersonwhowroteater.ishestobeaddressedinaspecificway，sheshouldaddMrs.，Ms.，orMissihesisbeforeherheletterwaswrittehanonepersooiurelineforeach.Aseatureliolisttheperson’spositionortitle，asapplicable.

■Notations

Atthebottomoftheletter，typicallytwoliheseatureliationsforesdcourtesycopies.Youlistcourtesycopiesas“cc”

withthenamesofallindividualswhacopyoftheletter.It’sbettertohighlighteach“ewheheircopy.

&ifyingInitials

Iftheletterisnottypedandfiheauthorhimselfherself，itisarytoincludealiihiswork.Showtheinitialsoftheauthoroftheletterincapitalletters，followedbyeitheraorforward-slashaant’sinitialsinlowercaseletters.Forinstance，“RFH:sjs”

or“RFHsjs”

.

■ProofRead

&toprintoutacopyofyourletterabefandmailiheletterf，grammar，aact.Makesurethattheformatandmargiotheeye.

■Folding

Anotherproblemyoushouldtakeheletterisfolded，siimesasloppyalyfoldedlettermakesthereaderfrustratedanddisappointed.Acrookedlyfoldedletterveysalaterest，dprofessioypedonstandard8.5×11paper，mailedinastandard#10businesssizedenvelopeshouldbefoldedinthirds，leaviopflapjustslightlyshortofmeetihirdfold，leavingalittleflapallowsthereceivertoopeermoreeasily.Iftheletterismailedasmallerehepaperfirstihwise，theninthirdshorizontally.

&ing

&hefoldedletterintotheehetopflapinfrontanduprightintheethereeasilypulltheletterout，openit，a.Ianyotherwaymakesitmoredifficulttoopenandread.

■AddressingtheEnvelope

It’sbesttouseaprimatchesyourletterfagoodfirstimpression.Makesureyourreturnaddressiseasytofindandread，aalServiceguidelihefastestdeliveryservice:useallcapitalletters;typealladdresses;eliminateallpun;ioweeyawospacesbetweeeandzipcode;agaiabetweeyandstate;useoerstatecode.

&ing

1.Ifyoudon’tknowthehepersto，begihDearSirMadam.

2.YoudtheletterbysigningoffwithSincerelyyoursorYourstruly.

3.Youshouldforms，suchasI’mordon’t，orintormalphrasesintormalletters.

&erFolding

Envel